![]() ![]() ![]() When someone sends you an email that corresponds with your rule, Outlook will send a reply with your custom template. Outlook / Exchange Out of Office Auto-Reply system allows to send automatic replies to either internal senders only (Inside My Organization) or internal and. Review the rule, make any necessary changes and click "Finish." Click "OK" to close the Rules and Alerts window. Click "Open" and click "Next." Choose any exceptions you want to use, if desired, and click "Next." To see which type of Outlook email account you have, open Outlook, select File > Account Settings > Account Settings, and then look in the Type column. The problem is that your user opens Outlook, and goes to the file tab, and clicks on the 'Automatic Replies (Out of Office)' button, and he gets this error: 'Your automatic reply settings cannot be displayed because the server is currently unavailable. Choose "User Templates" in the Look In box and click on the template you created. ![]() Select "Apply Rule on Messages I Receive" in the Start from a Blank Rule section and click "Next." Choose any conditions you wish to apply, such as "Where My Name is in the To or CC Box" and click "Next."Ĭlick "Reply Using a Specific Template." Click on "A Specific Template" in the Step 2 section. For setting an Out of Office reply in the Outlook application please see Setting an Out of Office message in Outlook. This guide is for setting an Out of Office reply in Outlook Web Access (OWA). In Teams, go to Profile > Set status message > Schedule out of office. Setting an Out of Office message in OWA To set an automatic Out of Office reply, please use the following instructions. If you use Outlook on the web: go to Settings > View all Outlook settings > Mail > Automatic replies, In Outlook mobile, go to: Menu > Settings > Account > Automatic replies. You can set Outlook to respond automatically to any email sent to you with a message explaining that you are out of the office. Call it something like "Out of Office Message." Click "Save" and close the message window.Ĭlick the "Rules" drop-down menu in the Move group of the Home tab and choose "Manage Rules and Alerts." Click "New Rule" to open the Rules Wizard. How to set your out of office status in Office 365. Choose "Outlook Template (*.oft)" in the Save as Type list and enter a name for the template in the File Name field. Select the "File" tab on the message window and click "Save As" or press "F12" to open the Save As window. ![]()
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